Digital Streets

Keyboard shortcuts can be a great timesaver when performing various tasks.  Today we will focus on those from Microsoft Office.  I am going to limit the focus to Word, Excel and Outlook since they are the most widely used from this suite.

Office Keyboard Shortcuts

General

• Ctrl+C: Copy selection.
• Ctrl+X: Cut selection.
• Ctrl+V: Paste copied selection.
• Ctrl+Shift+>: Increase font size.
• Ctrl+Shift+<: Decrease font size.
• Alt+F11: Open Visual Basic for Applications.
• Alt+Shift+F10: Display Smart Tag options.

Outlook

• Ctrl+Shift+I: Switch to inbox.
• Ctrl+Shift+O: Switch to outbox.
• Ctrl+Enter: Send current message.
• Ctrl+R: Reply to a message.
• Ctrl+Shift+R: Reply All to a message.
• Ctrl+Shift+A: Create a new appointment.
• Ctrl+Shift+M: Create a new message.
• Ctrl+1: Switch to Mail.
• Ctrl+2: Switch to Calendar.
• Ctrl+3: Switch to Contacts.
• Ctrl+4: Switch to Tasks.
• Alt+F1:  Toggle navigation pane

Word

• Shift+F3: Toggle selected text between lowercase, title case, and uppercase.
• F4: Repeat your last action.
• Shift+F4: Repeat the most recent Find command.
• Shift+F5: Jump to the last change you made in the document.
• Ctrl+F6: Toggle between open documents.
• F7: Run the spell-checker.
• F12: Open the Save As dialog.

Excel

• F2: Edit  cell’s contents.
• Ctrl+1: Open the Format Cells dialog.
• Ctrl+Page Up: Move to next sheet in the workbook.
• Ctrl+Page Down: Move to previous sheet in the workbook.
• Ctrl+Shift+”: Copy value from the cell above into the current cell.
• Ctrl+R: Fill contents of active cell into selected cells to the right.
• Ctrl+D: Fill contents of active cell into selected cells down.
• Ctrl+`: Toggle between showing cell values and formulas in cells.
• Ctrl+$: Set selection to currency format with two decimal places.