Keyboard Shortcuts (Part 1)

October 1st, 2006

Keyboard shortcuts can be a great timesaver when performing various tasks.  Today we will focus on those from Microsoft Office.  I am going to limit the focus to Word, Excel and Outlook since they are the most widely used from this suite.

Office Keyboard Shortcuts


  • Ctrl+C: Copy selection.
  • Ctrl+X: Cut selection.
  • Ctrl+V: Paste copied selection.
  • Ctrl+Shift+>: Increase font size.
  • Ctrl+Shift+<: Decrease font size.
  • Alt+F11: Open Visual Basic for Applications.
  • Alt+Shift+F10: Display Smart Tag options.


  • Ctrl+Shift+I: Switch to inbox.
  • Ctrl+Shift+O: Switch to outbox.
  • Ctrl+Enter: Send current message.
  • Ctrl+R: Reply to a message.
  • Ctrl+Shift+R: Reply All to a message.
  • Ctrl+Shift+A: Create a new appointment.
  • Ctrl+Shift+M: Create a new message.
  • Ctrl+1: Switch to Mail.
  • Ctrl+2: Switch to Calendar.
  • Ctrl+3: Switch to Contacts.
  • Ctrl+4: Switch to Tasks.
  • Alt+F1:  Toggle navigation pane


  • Shift+F3: Toggle selected text between lowercase, title case, and uppercase.
  • F4: Repeat your last action.
  • Shift+F4: Repeat the most recent Find command.
  • Shift+F5: Jump to the last change you made in the document.
  • Ctrl+F6: Toggle between open documents.
  • F7: Run the spell-checker.
  • F12: Open the Save As dialog.


  • F2: Edit  cell’s contents.
  • Ctrl+1: Open the Format Cells dialog.
  • Ctrl+Page Up: Move to next sheet in the workbook.
  • Ctrl+Page Down: Move to previous sheet in the workbook.
  • Ctrl+Shift+”: Copy value from the cell above into the current cell.
  • Ctrl+R: Fill contents of active cell into selected cells to the right.
  • Ctrl+D: Fill contents of active cell into selected cells down.
  • Ctrl+`: Toggle between showing cell values and formulas in cells.
  • Ctrl+$: Set selection to currency format with two decimal places.

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