Key combinations, such as Ctrl+Alt+Del, do not work with Remote Desktop since they will apply to the client computer and not the remote. There are combinations you can use that will simulate the special key combinations on the remote computer.

  • Ctrl+Alt+End: Task Manager or Windows Security dialog box (acts like Ctrl+Alt+Del).
  • Alt+Page Up or Alt+Page Down: Task Switching (like Alt+Tab and Alt+Shift+Tab).
  • Ctrl+Alt+Plus symbol: Puts a snapshot of remote session on clipboard (like PrtScn).
  • Ctrl+Alt+Minus symbol: Puts a snapshot of active window in remote session on clipboard (like Alt+PrtScn).

Running the Disk Defragmenter utility on a regular basis can keep your system running efficiently. It organizes the files on the drive so that they can be accessed more quickly. Running this utility can take a long time to complete and there should be no other programs executing while this process is running. You can use the Windows Task Scheduler to run this program run automatically at a time when the computer will not be in use.

Simply do the following:

  • Go to the Control Panel and open the Scheduled Tasks applet.
  • Double-click Add Scheduled Task
  • Right-click the folder, and select New | Scheduled Task
  • Click New Task and give it an appropriate name (Defrag Disk).
  • Double-click the newly created icon, to open the Task dialog box.
  • In the Run field, type “defrag.exe c: -v”.
  • In the Start in field, type “C:\”.
  • In the Run as field, enter a user account with administrator privileges. Click the Set password button, and enter a password for the account.
  • Select the Schedule tab to select the time and date(s) to run the task.
  • Click OK

Switching paragraphs around in a Word document sounds like it would be a royal pain. You could of drag text around or cut and paste. However, a better method is to click on the paragraph you’d like to move, hold down Shift+Alt, and move the paragraph up or down using the arrow keys. Each press of the arrow key causes the selected paragraph to move over one adjacent paragraph.  A great time saver when getting that document to look just right.

If your keyboard has the Windows logo key then you can use this key to perform specific actions quickly and easily. Here are the shortcuts:

  • Windows Key: Start Menu.
  • Windows Key+D: Minimizes all open windows and shows the Desktop. (press it key again to restore them to their previous positions).
  • Windows Key+E: Explorer Window.
  • Windows Key+F: File search.
  • Windows Key+L: Locks your computer (switches users if Fast User Switching is activated).
  • Windows Key+R: Run… command dialog.
  • Windows Key+Pause/Break: Systems Properties panel.
  • Windows Key+Tab: Cycles through the application in the Taskbar. (Shift+Windows Key+Tab will do this in the reverse direction).
  • Windows Key+F1: Windows Help and Support Center.

Keyboard Shortcuts (Part 2)

October 2nd, 2006

Today’s focus will be on Internet Explorer.

  • F5: Refresh current page.
  • F11: Full screen mode.
  • CTRL+N: Open new window.
  • Ctrl+B: Organize bookmarks.
  • Ctrl+E: Search sidebar.
  • Ctrl+H: History sidebar.
  • Ctrl+I: Favorites sidebar.
  • Alt+Left: Go back a page.
  • Alt+Right: Go forward a page.
  • Alt+Home: Home page.
  • Ctrl+F5: Refresh page and cache.
  • Esc:  Stop downloading page.

These are for IE7:

  • Ctrl+Q: Open Quick Tab view.
  • Ctrl+T: Open new tab.
  • Ctrl+Shift+Q: View list of open tabs.
  • Ctrl+Tab: Next tab.
  • Ctrl+Shift+Tab: Previous tab.
  • Ctrl+left mouse click: Open link in background tab.
  • Ctrl+Shift+left mouse click: Open link in foreground tab.
  • Alt: Toggle Menu Bar

Keyboard Shortcuts (Part 1)

October 1st, 2006

Keyboard shortcuts can be a great timesaver when performing various tasks.  Today we will focus on those from Microsoft Office.  I am going to limit the focus to Word, Excel and Outlook since they are the most widely used from this suite.

Office Keyboard Shortcuts

General

  • Ctrl+C: Copy selection.
  • Ctrl+X: Cut selection.
  • Ctrl+V: Paste copied selection.
  • Ctrl+Shift+>: Increase font size.
  • Ctrl+Shift+<: Decrease font size.
  • Alt+F11: Open Visual Basic for Applications.
  • Alt+Shift+F10: Display Smart Tag options.

Outlook

  • Ctrl+Shift+I: Switch to inbox.
  • Ctrl+Shift+O: Switch to outbox.
  • Ctrl+Enter: Send current message.
  • Ctrl+R: Reply to a message.
  • Ctrl+Shift+R: Reply All to a message.
  • Ctrl+Shift+A: Create a new appointment.
  • Ctrl+Shift+M: Create a new message.
  • Ctrl+1: Switch to Mail.
  • Ctrl+2: Switch to Calendar.
  • Ctrl+3: Switch to Contacts.
  • Ctrl+4: Switch to Tasks.
  • Alt+F1:  Toggle navigation pane

Word

  • Shift+F3: Toggle selected text between lowercase, title case, and uppercase.
  • F4: Repeat your last action.
  • Shift+F4: Repeat the most recent Find command.
  • Shift+F5: Jump to the last change you made in the document.
  • Ctrl+F6: Toggle between open documents.
  • F7: Run the spell-checker.
  • F12: Open the Save As dialog.

Excel

  • F2: Edit  cell’s contents.
  • Ctrl+1: Open the Format Cells dialog.
  • Ctrl+Page Up: Move to next sheet in the workbook.
  • Ctrl+Page Down: Move to previous sheet in the workbook.
  • Ctrl+Shift+”: Copy value from the cell above into the current cell.
  • Ctrl+R: Fill contents of active cell into selected cells to the right.
  • Ctrl+D: Fill contents of active cell into selected cells down.
  • Ctrl+`: Toggle between showing cell values and formulas in cells.
  • Ctrl+$: Set selection to currency format with two decimal places.

10 Excel Tips for Beginners

September 29th, 2006

Change The Function of the Enter Key

Normally, when you press the Enter key, Excel goes to the next cell down. The Enter key can be made to move to in any direction (up, down, left, right) or leave you in the same cell. To change this, go to Tools | Options and select the Edit tab. Change the value in the dropdown for Move selection after Enter direction setting or uncheck the box to remain in the same cell.

Change The Number of Worksheets That Excel Starts With

Excel, by default, creates new spreadsheets with three sheets. To change this number go to Tools | Options and select the General tab. Set the number for Sheets in New Workbook.

Other Tips:

How To Bypass Table Recalculation

How To Hide Formulas from Other Users

How To Copy Excel Column Widths

Copy Formatting from One Cell or Range to Another

How To Copy Formatting From One Chart To Another

How To Email an Excel Workbook

Calculating Elapsed Time

How To Reference Cells in Other Worksheets

If you find that you mainly use only the Inbox then you only need access to the navigation pane from time to time. To give you more room to work with, hide the navigation pane by pressing Alt+F1. Whenever the time comes that you need to use the navigation pane, simply press Alt+F1 again and it will toggle back.

In Excel, you can work on two worksheets (from two different workbooks) by placing them in vertical, side-by-side windows. When you have two workbooks open at the same time, select Window, Compare Side by Side With.  After you select this command, a floating Compare Side by Side toolbar will open in Excel. The toolbar includes the Close Side by Side button, which you can use to close the windows as soon as you’re done comparing or transferring data between the two. While the two workbook windows are in open in Excel, you can select different worksheets and scroll to different regions in either one by using its sheet tabs and scroll bars that appear at the edge of the window. To make workbook active, just click the title bar or one of the cells of its worksheets.

Google Mobile Homepage

I was happy to find that Google allows you to customize your personal Google homepage so that you can view it on your phone. From your PC’s browser, go to http://www.google.com/ig/cp and you will see your homepage layout. Select what you want to be available on your phone (not all options are available). After you are done, simply go to google.com/ig on your cell phone’s browser to see your mobile homepage. Now I can keep up with new recipes at Tech-Rx plus the blogs as well as weather, sports, stocks, etc., all on one page. It works great on my RAZR and hopefully it will help me with my computer withdrawal when I am out and about.